This is a practical comparison of scheduling tools for teams evaluating an alternative to Koalendar.
Last updated: April 6, 2026
Side-by-side comparison
| Feature | Your Calendar | Koalendar | Acuity Scheduling | Cal.com | Doodle | HubSpot Meetings | Setmore | Microsoft Bookings | TidyCal | Lunacal | Google Calendar |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Free plan | |||||||||||
| Paid from | $0 | $6.99/mo | $16/mo | $12/mo | $6.95/mo | $0 (CRM) | $5/mo | $6/mo (M365) | $29 once | $10/mo | |
| One-time purchase option | |||||||||||
| Custom branding | Paid | Paid | Paid | Paid | |||||||
| Team scheduling | |||||||||||
| Round-robin assignment | |||||||||||
| Collective booking | |||||||||||
| Calendar sync | Google, Outlook, iCloud | Google, Outlook | Google, Outlook, iCloud | Google, Outlook | Google, Outlook | Google, Outlook | Google, Outlook | Outlook | Google, Outlook | Google, Outlook | Google (native), limited external |
| Embed widget | |||||||||||
| API access | |||||||||||
| SMS reminders | Paid | Paid | |||||||||
| Email reminders | |||||||||||
| Payment collection | |||||||||||
| Group booking | |||||||||||
| Recurring events | |||||||||||
| Buffer time | |||||||||||
| Custom domains | Paid | ||||||||||
| Open source | |||||||||||
| Self-hostable |
Data gathered from public pricing pages and documentation as of early 2025. Features and pricing may change — always verify on the official site.
Koalendar takes a minimalist approach: clean interface, quick setup, and a free plan covering a booking page, calendar sync, and email reminders. Paid plans ($6.99/month) add custom branding. Lacks team scheduling, round-robin, payments, and API access — best for freelancers who just need a simple booking link.
Calendly is the most recognized name in online scheduling, offering a polished experience with easy link-sharing. The free plan covers one event type; paid plans start at $10/month for group events, routing forms, and CRM integrations. Round-robin is available on Teams ($16/month per seat). Trade-offs: limited branding on lower tiers, subscription-only pricing, and API access reserved for higher plans.
Cal.com is the leading open-source scheduling platform, ideal for developers and teams who value transparency. The free tier is generous with unlimited event types and calendar connections. Paid plans ($12/month) add SMS reminders, custom domains, and advanced routing. Round-robin and collective booking work out of the box. Self-hosting is available but requires DevOps knowledge.
Acuity Scheduling (now part of Squarespace) targets service-based businesses with strong intake forms and integrated payments via Stripe, Square, and PayPal. It supports Google, Outlook, and iCloud sync with robust reminders. No free plan (starts at $16/month), no round-robin, and no custom domains — best for individuals or small practices.
Your Calendar is built for solopreneurs and small teams who want full-featured scheduling without a monthly subscription. Pay once and own it — no recurring fees. Includes team scheduling with round-robin, calendar sync across Google/Outlook/iCloud, embeddable widgets, payments, reminders, custom branding, custom domains, and API access.
Doodle pioneered the group scheduling poll — propose time slots and let participants vote. Great for cross-organization coordination. Paid plans ($6.95/month+) add branding and ad-free pages. However, it's not a traditional booking tool: no embed widget, no API, no payments, and no recurring events.
HubSpot Meetings is a free scheduling tool built into the HubSpot CRM. Every booking auto-creates or updates a contact record and can trigger workflows. Includes round-robin and group booking. Limitations outside the HubSpot ecosystem: no payments, no SMS reminders, no custom domains, and branding requires a paid CRM tier.
Setmore targets service businesses like salons, clinics, and studios. The free plan covers up to four staff profiles, a booking page, calendar sync, and Square payments. Paid plans ($5/month+) add SMS reminders and Zoom integration. No round-robin or custom domains, but a solid fit for brick-and-mortar businesses.
Microsoft Bookings comes bundled with Microsoft 365 Business plans ($6/month per user), integrating deeply with Outlook and Teams. Includes custom branding, SMS reminders, group booking, recurring events, and an embeddable widget. Main limitation: Outlook-only calendar sync, no payments, and limited design customization.
TidyCal offers a one-time $29 lifetime deal via AppSumo with Google/Outlook sync, an embed widget, Stripe payments, and email reminders. Simple and budget-friendly, but no team scheduling, no round-robin, no recurring events, and no API. Ideal for solopreneurs who want low-cost basics.
Lunacal is a newer AI-powered scheduling tool that creates rich, branded booking pages with personal bios and portfolio highlights. Syncs with Google and Outlook, supports email reminders, and offers an embed widget. Pricing starts at $10/month. Still maturing: no team scheduling, no payments, and no API yet. Best for coaches and creators.
Google Calendar now includes appointment schedules that work well for basic booking scenarios, especially for teams already in Google Workspace. It is strong for calendar-native workflows, recurring availability, and simple email confirmations. Trade-offs: limited native routing depth, no built-in payment collection, and enterprise controls that vary by Workspace plan.
Real situations to help you decide faster:
When to use it: You need a clean, simple booking link quickly and do not need advanced team routing.
Why it might be worth it: Good for low-complexity setups where ease of use is the top priority.
When to use it: You are a new team that needs a free starting point now, with paid growth features like round-robin as volume increases.
Why it might be worth it: Good fit when you want practical scheduling without heavy enterprise setup.
When to use it: Your sales team already lives in HubSpot and wants scheduling to update contacts and pipeline workflows automatically.
Why it might be worth it: Best when CRM-native scheduling is more important than standalone booking features.
When to use it: Your company is fully on Microsoft 365 and most scheduling is tied to Outlook/Teams operations.
Why it might be worth it: Strong fit for Microsoft-first organizations that prefer native ecosystem alignment.
When to use it: Your team already manages daily scheduling inside Google Workspace and needs lightweight appointment booking.
Why it might be worth it: Useful when simple scheduling inside existing Google workflows is enough.
When to use it: You have product/engineering support and need deeper customization or self-hosting flexibility.
Why it might be worth it: Best for technical teams that need control over implementation details.
When to use it: You run appointment-heavy services (clinic, coaching, consulting) and need robust intake and scheduling controls.
Why it might be worth it: Practical for service workflows where appointment configuration is central.
When to use it: You coordinate group decisions across many participants and need poll-style scheduling.
Why it might be worth it: Works best when group time consensus matters more than booking-page funnels.
When to use it: You run a local service business with staff and need straightforward booking with operational basics.
Why it might be worth it: Often a fit for small service teams with practical day-to-day scheduling needs.
When to use it: You are highly budget-sensitive and evaluating lower-cost or one-time pricing options.
Why it might be worth it: Best for simple solo or small-team booking where advanced routing is not required.
When to use it: You care heavily about branded, client-facing booking pages for coaching, consulting, or creator workflows.
Why it might be worth it: Useful when presentation and page customization are key buying factors.
There is no universal winner. Your best option depends on whether you prioritize pricing, CRM alignment, branded page customization, or routing depth. This page is designed to help you match tools to those priorities quickly.
Based on checks from April 6, 2026, Koalendar paid plans are listed from $6.99/month while Your Calendar Growth is listed at $9.99/month. Price alone is not the full picture, so compare routing depth, payment collection, and API needs before deciding.
If your team only needs a simple booking link and Koalendar already covers your workflow, staying can be the lower-friction choice.
Test one high-value workflow fully: booking, confirmation, reminders, reschedule, and cancellation. Then test team-routing behavior under real availability conditions.
At least quarterly, and immediately after major product or pricing announcements from any vendor listed.
Verified on April 6, 2026. This section intentionally uses conservative claims and publicly available pricing references.
| Comparison point | Your Calendar | Koalendar |
|---|---|---|
| Free entry plan | Free plan available | Free plan available |
| Starting paid plan | Growth listed at $9.99/month | Starter listed from $6.99/month |
| Round-robin meetings | Available in Growth | Not listed as a native round-robin workflow |
Source note: Koalendar pricing reference checked on April 6, 2026.
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